Executive Assistant (VAC-A2775)

Job description

A Payment Solutions Company in Limassol, belonging to a group of very innovative companies with excellent benefits, is looking for a dynamic Executive Assistant.  We are seeking a highly organized and proactive professional to serve the dual role of assisting the C-Level personnel as well as managing the office in Limassol. This dual role requires a dynamic individual who can seamlessly manage executive support functions while overseeing office operations to ensure a productive and efficient work environment.

Job Duties

• Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and expense reporting.
• Act as the primary point of contact between the executives and internal/external stakeholders, managing correspondence and communication with discretion and professionalism.
• Schedule and organize meetings, prepare agendas, FU with stakeholders for project timelines and take minutes.
• Assist in planning and executing various projects, ensuring timelines are met and deliverables are achieved.
• Prepare, review, and manage documents, presentations, and reports for executive review.
• Oversee daily office operations to ensure a smooth workflow, including managing office supplies, equipment maintenance, and vendor relationships.
• Coordinate office maintenance and repairs, and liaise with building management as needed.
• Manage office budgets, including monitoring expenses and ensuring cost-effectiveness.
• Organize company events, meetings, and conferences, ensuring all logistics are handled efficiently.
• Assist with hiring and onboarding new employees, managing office policies, and maintaining employee records.
• Take ad-hoc tasks as needed from time to time 

Job Requirements

At least 2 years’ experience in similar role

Previous experience in a corporate multinational setting with offices worldwide is a must

English and Greek at a fluent or native level

Strong written and verbal communication skills.

Bachelor’s degree in Business Administration, Management, or a related field will be considered an advantage

Exceptional organizational and multitasking abilities

Proficient in Microsoft Office Suite

Problem Solving Skills: Ability to anticipate needs, think critically, and offer solutions proactively

Excellent time management skills with a proven ability to meet deadlines

High level of professionalism and confidentiality

Working hours:

The working hours are Monday to Thursday 8 hours flexible from 7-9am. And Friday 9am, until 4pm (onsite role)

Job Benefits

The company is offering a salary 2,500 – 3,000 Euros gross (for more experienced candidates) based on skills and experience (12 salaries).

TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Executive Assistant - VAC-A2775. We look forward to hearing from you!