Administrative Assistant (VAC-A2608)

Job description

Job Duties

• Responsible for general administrative/clerical duties as needed and guided by Client’s needs
  
• Management of electronic and hard copy filing system
  
• Maintain, co-ordinate and update the Client SharePoint
  
• Provide support for Client invoicing
  
• Coordination of port entries and issuance of port passes as instructed by Client
  
• Greeting visitors at the shorebase and acting as the first point of contact to visitors and sub-contractors
  
• Monitor COTW Nominations (Safety Awards)
  
• Coordinate travel and transportation arrangements for visitors/ and sub-contractors
  
• Coordination of domestic and international meetings, appointments, and travel arrangements for Drilling Logistics Supervisors
  
• Manage the shift schedule of dedicated drivers- Shift schedule / Timesheet / Coordinate travel and transport
  
• Manage the Client’s office including printing and stationery supplies
  
• Responsible for ordering office supplies (drinking water, supermarket, and cleaning supplies)
  
• Coordinate accommodation for Drilling Logistics Supervisors, responsible to view and receive quotations for hotels and apartments
  
• Responsible to coordinate the activation and termination of the contract for the Client apartment and facilitate payments for electricity, water, and internet
  
• Responsible to coordinate the housekeeping of the Client apartment via managing the apartment cleaner
  
• Responsible for ordering supermarket supplies for the apartment at the beginning of the campaign
  
• Responsible for the arrangement of the transportation/car hire, receive quotations for vehicles
  
• Coordinating pick-up - Transfer from Client shorebase to Client apartment and vice-versa
  

Job Requirements

• Holder of a bachelor or Diploma in Secretarial Studies or in Business Administration
  
• Holder of a minimum one (1) year experience working in a similar role
  
• Proficient in using MS Office Applications (Word, Excel, PowerPoint)
  
• Proficiency in both spoken and written English and Greek
  
• Holder of a clean criminal record
  
• Excellent communication and interpersonal skills
  
• Detailed-oriented, well organized and able to adhere to deadlines
  
• Able to multi-task with minimum supervision
  
• Excellent Reporting and Presentation skills
  
• Embracing solid work ethics and have an ethical mindset
  
• Willingness to work flexible hours, including weekends and public holidays (as required during projects).
  
  Working hours:
  
  The working hours are 07:00-16:00 Monday – Friday.
  
  TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Administrative Assistant - VAC-A2608. We look forward to hearing from you!