Office Operations & Executive Assistant

Job description

As the Office Operations & Executive Assistant to our C-level, you will be at the heart of LearnWorlds’ administration team in Limassol, ensuring that our office runs smoothly and is a vibrant space that inspires collaboration and creativity. This dual role offers a unique opportunity to directly support our C-level team, making a meaningful impact on our company’s strategic initiatives. You will be the trusted go-to person for all things office and HR while also playing a pivotal role in enabling our leadership team to focus on driving LearnWorlds' vision forward. This is more than a job—it’s your chance to become an enabler in a fast-growing EdTech company, working closely with inspiring leaders and contributing to our mission to revolutionize online education globally.

Job Duties

HR and Office related responsibilities:

• Manage daily operations of the Limassol office, ensuring a well-organized, efficient, and welcoming environment.
• Coordinate with vendors and service providers for office supplies, maintenance, and other needs.
• Act as a member of the HR team for 50% of your time to help them keep track of employee records, onboarding, benefits and guidance for more than 160 LearnWorlders.
• Work closely with internal teams such as Finance ie. invoices and provider payments.
• Plan and organize team events, meetings, and activities.
• Handle office budget tracking and reporting.

Executive Assistance to C-level:

• Prepare meeting agendas, take minutes, and ensure follow-ups are executed.
• Assist with administrative tasks for the CEO as required.
• Coordinate communication and workflows between the CEO and other departments or stakeholders.
• Support other C-level executives as needed with scheduling, travel planning, and correspondence.
• Help prepare reports and process documentation.
• Maintain confidentiality and handle sensitive information with discretion.

Job Requirements

• Proven experience as an HR Assistant, Office Manager, Executive Assistant, or in a similar administrative role.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent written and verbal communication skills in Greek and English.
• Proficiency in office management tools (e.g., Google Workspace, MS Office) and scheduling software.
• Strong interpersonal skills and the ability to build positive working relationships across teams.
• Discretion and trustworthiness in handling confidential information.
• Problem-solving mindset with the ability to work independently and under pressure.

Job Benefits

• Private life and health insurance plan
• Your personal annual training budget
• An annual home office allowance to set up your personal space
• Company laptop
• 23 days of paid time off
• 3 early summer Fridays in July and August
• A free LearnWorlds School to build and sell your own courses
• Work in one of the globally top 5 e-learning courses platform
• An opportunity to grow alongside us and shape the look and feel of tomorrow's e-learning
• An entrepreneurial, international, and highly motivated team with a flat hierarchy that will both challenge you and help you reach your highest potential
• Annual company retreats