Administrator/PA (VAC-A3225)

Job description

The client is a leading property development and management firm in Cyprus, well-known for delivering exceptional projects over the past 20 years. They are looking to hire an Administrator/PA to join the team in Limassol.

They are seeking a highly organized and proactive individual to join our team as an Administrator / Personal Assistant. This role requires an adaptable professional with exceptional administrative skills and the ability to support high-level management effectively. The successful candidate will be responsible for overseeing office operations and assisting 

the upper management in a Personal Assistant (PA) capacity.

Job Duties

• Key Responsibilities:
  
  Administration:
  
  Oversee and manage day-to-day office operations to ensure a smooth and efficient work environment.
  
  Schedule and coordinate meetings, including booking conference rooms and arranging necessary logistics.
  
  Escort visitors to the appropriate conference rooms and ensure a welcoming environment.
  
  Handle incoming and outgoing correspondence, maintain records when necessary, and coordinate with the messenger for external tasks.
  
  Supervise office cleanliness and manage office maintenance.
  
  Organize and maintain office supplies, inventory, and vendor relations.
  
  Coordinate office events, meetings, and logistics.
  
  Manage phone calls, emails, and correspondence professionally and promptly.
  
  Monitor the progress of permits and the transfer of tittle deeds, ensuring accurate filling for each project.
  
  Collaborate with all the necessary departments to facilitate smooth task execution.
  
  Ensure adherence to office policies and procedures to maintain a productive workspace.
  
  Assist in preparing reports, presentations, and other documentation.
  
  Personal Assistant to Upper Management:
  
  Act as the primary point of contact for administrative and personal matters.
  
  Manage executives’ agendas, travel arrangements, and appointments.
  
  Provide general personal assistance to management, ensuring their day-to-day needs are met efficiently.
  
  Maintain confidentiality and exercise discretion when handling sensitive information.
  
  
  

Job Requirements

What We’re Looking For:

A high school diploma or equivalent is required; a degree in Business Administration or a related field is preferred.

Minimum of two years of experience in office administration or executive support.

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

High level of discretion and professionalism in handling confidential information.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to work both independently and collaboratively.

Strong problem-solving skills with a proactive and resourceful approach.

High attention to detail and accuracy. 

Job Benefits

What We Offer:

Competitive salary based on your skills and experience.

13th salary as part of your compensation.

Opportunities for training and professional development.

A supportive and creative team environment with a positive and friendly atmosphere.

TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Administrator/PA - VAC-A3225. We look forward to hearing from you!