Corporate Administrator (VAC-A3197)

Job description

A Consultancy Services Company in Limassol is looking for an experienced Corporate Administrator. 

Job Duties

• Provide administrative support to the Legal and Compliance department.
  
  Organize, manage, and maintain high volume of statutory files and archive legal documents and certificates into databases.
  
  Support due diligence by conducting legal searches and other research, generating, and reviewing reports, writing up findings, reviewing and preparing other types of analysis and presentations.
  
  Dealing and liaising with clients, government authorities and other authorities;
  
  Dealing with company formations for Cyprus and foreign jurisdictions and company agents in various jurisdictions
  
  Supporting clients with corporate queries
  
  Preparing and filing all necessary documentation relating to corporate changes (e.g. changes of officers, registered address, change of name, etc.) with the relevant authorities and following up;
  
  Maintaining corporate registers and monitoring changes;
  
  Assisting with company restructuring and liquidations;
  
  Collecting and reviewing clients’ KYC documentation and ensure that is complete and up-to-date at all times;
  
  Reviewing, drafting and negotiating corporate documents, including but not limited to, Memorandum and Articles of Association, Board of Directors and/or Shareholders resolutions, Powers of Attorney, Trust Deeds, Share Purchase Agreements, Non-Disclosure Agreements and other relevant documents;
  
  Arranging for execution, certification, apostille and notarization of documents;
  
  Processing documentation related to the legal entities registered/managed by our firm for our clientele and entering the same into the Company Management System used by our firm;
  
  Additional tasks may include:
  
  Reviewing, amending, commenting and drafting various types of agreements and contracts and/or legal documents;
  
  Processing applications for opening bank and merchant accounts for approved customers;
  
  Dealing with trademark and patent registration;
  
  Conducting legal research, analysing caselaw and legislation for the preparation of any case files or for the issuance of legal opinions;
  
  Providing legal assistance in property and/or immigration projects and liaising, attending with relevant government authorities;
  
  Assisting colleagues and performing other related office tasks.
  
  Provide administrative support to the Legal and Compliance department
  
  Organize, manage, and maintain high volume of legal files and archive legal department documents into databases
  
  Support due diligence by conducting legal searches and other research, generating, and reviewing reports, writing up findings, reviewing and preparing other types of analysis and presentations
  
  Maintain strict confidentiality of highly sensitive information
  
  Prepare routine correspondence and provide general administrative support, especially regarding the creation and revision of documents and spreadsheets.
  
  Prepare, review, and execute various corporate administration documents for the companies (Resolutions, Minutes, Letters, etc.) within our structure, and provide corporate administration services.
  
  Ensure proper record keeping of the Companies’ documents in our portfolio.
  
  Ensure that all necessary corporate changes that need to be made with relevant authorities and/or agents and any applicable corporate reporting obligations are timely and diligently executed.
  
  Communicate any corporate structure – related changes to the rest of the Group.
  
  Communicate with Banks in relation to account openings and execution of account related tasks, such as granting authorizations and appointing signatories.
  
  Ensure that all certificates and KYC information and documentation concerning the Group companies and their officers are updated and kept in file.
  
  Perform registrations, renewals and submissions in authorities or other bodies as it might be required.
  
  Liaise with Banks, Liquidity Providers, Registrars of Companies, and other authorities or bodies as may be required
  
  Assist the legal department
  
  
  

Job Requirements

At least 2-3 years of experience in a similar position, preferably within a fiduciary service provider.

Experience as a paralegal is a plus

Fluent in Russian / English OR Greek / English languages, both written and verbal

Proficiency in the use of Microsoft Office / Office 365 Suite Packages (Outlook, Word, Excel, Sharepoint, etc.).

Possession of excellent administration, communication and interpersonal skills;

Office management and time management skills;

Ability to work as part of a team;

Bachelor’s Degree in Business Administration or a Law or paralegal’s degree or equivalent will be considered an advantage

Strong attention to detail.

Excellent problem-solving abilities.

Clear and effective communication skills.

Highly organized with strong organizational skills.

Skilled in negotiation.

Team-oriented with a strong willingness to achieve results

Based in Limassol

Working hours:

The working hours are 08:00/09:00 – 17:00/18:00, Monday – Friday (onsite)

TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Corporate Administrator - VAC-A3197. We look forward to hearing from you!