EXECUTIVE ASSISTANT

Job description

We are seeking to hire an Executive Assistant to support various functions including Administration and Office Management, Banking and Financial tasks, Client and Stakeholder Management, Human Resources, and Legal and Compliance. This role is perfect for someone who thrives in a dynamic environment and enjoys being deeply involved in the daily operations of the company. The nature of the role means that flexibility is key, as it requires a hands-on approach and a willingness to adapt to the needs of ongoing projects and deadlines. If you’re someone who is proactive, enjoys taking on responsibility, and is committed to ensuring that everything runs smoothly, this could be the perfect fit for you.

Job Duties

• • Manage office rentals, supplies, shipments, deliveries, and documentation (both physical and digital).
  
  • Coordinate meetings, maintain the office’s shared calendar, and provide administrative support to the Director and staff.
  
  • Handle payments and liaise with local authorities.
  
  • Oversee bank accounts, loans, and financial documentation, ensuring smooth communication with bankers.
  
  • Assist with audits, VAT procedures, expense tracking, and basic bookkeeping tasks.
  
  • Serve as the primary contact for clients, bankers, and other stakeholders.
  
  • Assist clients’ inquiries and ensuring strong relationships with external partners.
  
  • Support HR with onboarding new employees, managing payroll, and recruitment coordination.
  
  • Generate job descriptions, collect CVs, and assist with interview arrangements.
  
  • Liaise with legal advisors on contracts, mortgages, land registry, and permit processes.
  
  • Ensure all necessary documents are signed for development projects.
  
  
  
  

Job Requirements

• Previous experience as an Executive Assistant or in a similar administrative role, preferably within a corporate or real estate environment.

• Experience liaising with bankers, legal advisors, and external stakeholders is essential.

• Microsoft Office (Word, Excel, Outlook)

• Knowledge of basic accounting procedures.

• Excellent command of the Greek and English language, both verbal and written

Job Benefits

• Competitive Salary based on skills and professional experience

• Personal and professional development opportunities

• Dynamic and supportive work environment