Real Estate Coordinator (VAC-A2763)

Job description

Our client is a long-standing established property entity, whose core business is Real Estate in Limassol. They are looking to hire a Real Estate Coordinator to join the team.

One of Cyprus’ most respected property development and property management firms is looking to hire a Real Estate Coordinator to join their team. By joining their team, the successful candidate will have a unique opportunity to build a career in a fast-growing sector, working alongside highly experienced specialists and consultants.

Job Duties

What you will do:

As a Real Estate Coordinator, you will be based at one of their biggest projects and be part of the real estate/rentals department, which is responsible for managing a portfolio of apartments available for short-term & long-term rental, both at multiple locations.

The department is responsible for ensuring the smooth operations and profitability of the department’s service while maintaining excellent engagement with all stakeholders.

As the Real Estate Coordinator, you will be responsible for the coordination of the operational departments (Rentals, Property Management, Sales, etc.) to ensure aftersales service, effective communication and customer satisfaction.

Your Key Responsibilities will include:

Be responsible for the smooth operation of rental services for existing and future projects.

Liaise, manage and negotiate with contractors, vendors, and external business partners ensuring smooth operation of the service.

Managing the onboarding of new units in the Short-term rental pool service (including communication with owners, Property Management team, other colleagues and stakeholders, exchange of contracts, onboarding process, and supervising unit set-up).

Managing the offboarding of existing units out of the rental pool service (including communication with owners, Property Management team, and other colleagues) ensuring proper return of property.

Liaise with the on-site teams (housekeeping, maintenance etc) to ensure smooth operation of the service (monitoring stock and usage of items, placing and monitoring orders, etc).

Supervising the housekeeping and maintenance service, monitor the cleaning schedule, apartment readiness for check-ins, receive reports for any malfunction of any unit) at the project you will be based at.

Monitor and manage the activities of the rental pool and coordinate accordingly with the teams involved - be the first point of contact between front and back-office teams, ensuring smooth operation and problem-resolving.

Maintain accurate and up-to-date records of all transactions and client interactions.

Responsible for collecting, checking, and processing invoices from various suppliers and partners (work closely with finance and other relevant teams).

Enhancing rental operations by following business strategies and practice methods, contributing to the marketing strategy, bring ideas from the field, etc.

Contributing to budget and cash flow preparation for the service.

Collaborate with the sales team to maintain effective communication and ensure smooth delivery of aftersales services.

Coordinating technical & design team, tracking orders and units deliveries (units inspections, monitor repairs, etc.)

Partner with other departments in improving the efficiency and effectiveness of the service.

Stay abreast of local regulations to ensure properties comply with legal requirements in the Cyprus market.

Support the department with administrative tasks as needed.

Job Requirements

Qualifications and Personal Skills:

Bachelor's degree in Business Management, Hospitality Management, Real Estate Management, or a related field.

Master’s degree in any of the above fields will be considered as an advantage.

At least 1-2 years of experience in a similar position or 2-3 years as Office Manager position

A basic understanding of accounting and finance is a must.

Proactive and self-motivated with a strong work ethic.

Excellent knowledge of all Microsoft Office applications – Word, Excel, PowerPoint

Excellent verbal and written communication skills in English and Greek.

Excellent Customer service and coordination skills.

Excellent time management and multi-tasking skills.

Very good presentation skills.

Ability to work independently and as part of a team

Job Benefits

€20,800 – €23,400 per annum based on skills and experience (including 13th salary)

Positive and vibrant working environment.

Strong opportunities to grow with the organization.

Annual Bonus based on performance.

21 days of annual leave paid by the company

Paid sick days

Working Hours:

Monday – Friday: 08.00-17.00 or 09.00-18.00 with 1h lunch break between 13:00-14:00.

TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Real Estate Coordinator - VAC-A2763. We look forward to hearing from you!