About the company
Administrative Assistant (VAC-A2682)
limassolPermanent
53 days ago Recruiting Agent
Job description
Our client, a Group of Companies in Limassol, is looking for an Administrative Assistant. This is a permanent position.
Job Duties
- Responsible for general administrative/clerical duties as needed and guided by Client’s needs
- Management of electronic and hard copy filing system
- Maintain, co-ordinate and update the Client SharePoint
- Provide support for Client invoicing
- Coordination of port entries and issuance of port passes as instructed by Client
- Greeting visitors at the shorebase and acting as the first point of contact to visitors and sub-contractors
- Monitor COTW Nominations (Safety Awards)
- Coordinate travel and transportation arrangements for visitors/ and sub-contractors
- Coordination of domestic and international meetings, appointments, and travel arrangements for Drilling Logistics Supervisors
- Manage the shift schedule of dedicated drivers- Shift schedule / Timesheet / Coordinate travel and transport
- Manage the Client’s office including printing and stationery supplies
- Responsible for ordering office supplies (drinking water, supermarket, and cleaning supplies)
- Coordinate accommodation for Drilling Logistics Supervisors, responsible to view and receive quotations for hotels and apartments
- Responsible to coordinate the activation and termination of the contract for the Client apartment and facilitate payments for electricity, water, and internet
- Responsible to coordinate the housekeeping of the Client apartment via managing the apartment cleaner
- Responsible for ordering supermarket supplies for the apartment at the beginning of the campaign
- Responsible for the arrangement of the transportation/car hire, receive quotations for vehicles
- Coordinating pick-up - Transfer from Client shorebase to Client apartment and vice-versa
Job Requirements
- Holder of a bachelor or Diploma in Secretarial Studies or in Business Administration
- Holder of a minimum one (1) year experience working in a similar role
- Proficient in using MS Office Applications (Word, Excel, PowerPoint)
- Proficiency in both spoken and written English and Greek
- Holder of a clean criminal record
- Excellent communication and interpersonal skills
- Detailed-oriented, well organized and able to adhere to deadlines
- Able to multi-task with minimum supervision
- Excellent Reporting and Presentation skills
- Embracing solid work ethics and have an ethical mindset
- Willingness to work flexible hours, including weekends and public holidays (as required during projects).
Working hours:
The working hours are 07:00-16:00 Monday – Friday.
TO APPLY for this job opportunity, send your CV (in English please) and include the reference: Administrative Assistant - VAC-A2682. We look forward to hearing from you!